Key Management | Electronic key cabinet | KeyConductor | CaptureTech

Next level traceability!

What does a physical key mean to your organization?

While keys unlock critical areas of the business, the transfer of keys is often overlooked. Keys are mismanaged or lost – putting both employees and the company at risk.

With barcoding and RFID technology, it’s possible to have full control over your key management process.

CaptureTech’s KeyConductor is a key management system that allows for secure key management and storage of keys . The electronic key cabinet keeps a real-time log of all issued and returning keys. As a result, your key inventory is always up-to-date.

Benefits of the system include:

– Improved key transfer process with full chain-of-custody tracking;
– Automatic key issue and key collection without human supervision required;
– Improved security with restricted access in time and space;
– Empowered employees and teams who can access keys automatically;
– Peace of mind for management

Intelligent features include:

– Easy configuration of key management software;
– Contactless KeyCops, equipped with the choice of barcode and/or RFID technology;
– Available as a wired seal for high security environments, but also as a reusable hasp version for infinite re-use;
– Integration with existing proximity card and/or swipe card system;
– Scalable up to thousands of keys.

CaptureTech’s Key and Asset management solutions interfaces with the Lenel OnGuard® access control security system

CaptureTech Receives Lenel Factory Certification

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Call us at 800-449-1890 and we’ll be happy to help you

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How Does our electronic Key system Work?

Picking up Keys

The KeyConductor’s integrated keyboard and display are used to log-in and select the required key(s). The door is unlocked and the KeyCopy(s) lights up, but only if the user is authorized.

Returning Keys

Scanning the barcode on the KeyCop(s) with the integrated barcode scanner, the key position where the KeyCop should be placed lights up. After insertion, the KeyCop is locked immediately, making it impossible to remove or change the location of the key.

Full Audit Trail and Inventory

The KeyConductor keeps a real-time log of all issued and returned keys. As a result, your key inventory is always up-to-date. You can retrieve this log on the display of the electronic cabinet, over your network or by downloading it onto a USB stick.

Tailor-made solution


The electronic key cabinets can be customized to suit your organization’s scale and allow for optimal management of thousands of keys.

The electronic system is designed on the basis of horizontal ‘blades.’ Each blade is a metal strip containing the KeyConductor technology, with 12 key positions. Various cabinet sizes with different numbers of blades are available and the key management system can be easily expanded.

An added option used by many of our clients is a proximity swipe card or biometric reader.

A Full Audit Trail


CaptureTech supplies software for KeyCop management in two versions:

The free KeyCop Manager
The KeyCop WebManager with additional features and functionalities

KeyCop Manager


You can start immediately, using the free software KeyCop Manager and the number of KeyCops you require. The software can be used to register users, user groups and their authorizations. Keys can then be registered at issue and collection. In order to make the process even more efficient, you may want to attach a barcode scanner or RFID reader to your PC.

KeyCop WebManager


The next level in key management software is KeyCop WebManager.

In this web-based application, all data is stored in a central MySQL database. KeyCop WebManager facilitates multiple users with different roles and authorizations. A full audit trail is kept of all changes made by users to the database, for example if master data are changed. Only an internet browser is needed to access the web application.


High Security or Re-usable Key Management Technology

For high security environments, such as Cash in Transit operations, the KeyConductor is available as a single use security seal. For environments where the content of a KeyConductor changes regularly, also a reusable hasp version is available.

Improved Key Security

The KeyConductor contributes to a real-time overview of your organization’s keys, providing comfort and peace of mind. With our electronic key management system, your keys are always used by authorized persons where and when you want.

Restricted access improves key security.

Contactless Key Management - Equipped with Barcode or RFID Technology

When designing and developing the system, CaptureTech deliberately chose not to make the KeyConductor ‘contact-based.’ The KeyCop does not need to make a physical contact in a slot in order to retrieve the unique KeyCop number, saving time.

Combining key and asset management


Combining secure key management with asset management is essential, especially at universities or in office buildings. By using an app, users can reserve either valuable assets (laptops, phones, etc.) and/or keys (for rooms, cars etc.).

After making a reservation, the user will then receive a QR code on their mobile phone. Upon arrival at the cabinet, the user presents the QR code and the corresponding compartment(s) will open and/or key(s) will be released. This solution keeps a full audit trail of who has taken which assets and keys and when they have been returned.

Want to see what key control feels like for you?

 Learn how our customers have been successful! Call us: 800-449-1890

It’s Time to Take Control of Your Keys

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